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Helps sort out Little Huddle (Part Time Executive Team Administrator)

8th November 2019

Location: Henley on Thames

Reports to: Facilities Manager + provides support to our senior leadership team aka Little Huddle

Contract: Part time – ideally 3-4 short days spread across 5 calendar days (approx 20-25 hours)



To support the CEO + Little Huddle members (senior leadership team) with admin + organisation so that they can lead Ella’s + add value.


Role activities / Responsibilities:

Support Little Huddle day to day

  • Collate + submit expenses for all Little Huddle members
  • Organise + diarise Little Huddle meetings including regular weekly meetings, strategy meetings, offsite events/training, teambuilding time
  • Support Little Huddle members with organising their meetings

Manage the CEOs diary + workload

  • Deal with speculative calls + emails
  • Support with B’corps related meetings + activities
  • Prepare PowerPoint presentations + key communications on behalf of the CEO
  • Remind the CEO of upcoming deadlines

Organising travel and accommodation

  • Organise + book international + UK travel for the Little Huddle team

Organise company wide events

  • Work closely with Little Huddle to organise our yearly strategy day including organising a venue, coordinating the running order, collating materials, liaising with external speakers/trainers
  • Organise our monthly Ella’s Assembly including diarising 12 months of assembly dates, collating team presentation slides + ensuring regular slots are included
  • Liaise with external speakers sourced by Little Huddle + book speaking slots at our weekly lunches
  • Work with the Happies team to organise the Summer + Christmas parties

General support

  • Cover reception on a regular basis


You will need:

  • Strong administration experience including diary management possibly gained as a PA
  • Strong attention to detail, super-duper organisation skills with a logical/methodical + proactive approach
  • Fantastic communication skills + an approachable manner
  • Absolute discretion regarding sensitive issues
  • Strong knowledge of + experience of using MS Office applications
  • Demonstrable ability to live + breathe our values: We Want to Win, We’re Business Minded, We’re Childlike, We Think Differently, We’re Good to Each other


And what you’ll get in return:

  • Bucket loads of training + development, supporting your career pathway
  • Competitive salary
  • A Box of Treats, including private medical, dental, pension, life assurance, 25 days holiday + the ability to buy more, high street discounts, a yummy breakfast every morning, pamper days, Give It A Go days… to name but a few!
  • A really awesome place to come to work every day… our beautiful Barns in the Oxfordshire countryside


Want to apply?

Please go to the Ella’s Kitchen ‘Jobs’ page to complete our application form here. You’ll be asked to upload your CV + a short note all about why Ella’s Kitchen, + this role, is the perfect next step for you. We will be reviewing applications as we receive them so we recommend submitting your application as soon as possible! Good luck!

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