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HR Administrator/Talent Coordinator (Helps Make People Happy)

11th May 2018

Location: Henley on Thames


Reports to: Makes People Happy (HR Manager)


Contract: Full time Monday to Friday (40 hours)


Purpose: Working with Makes People Happy to nurture a working environment where people want to work, making sure our brand resonates inside + outside the Barns.

Role activities / responsibilities:

Help find new buddies for our team (Recruitment)

  • Support the HRD + HRM to deliver our recruitment strategy ensuring our approach promotes diversity + inclusion + our candidate journey oozes Ella’s-ness
  • Coordinate our Talent Plan
  • Working with the HRM + Friends (Marketing) to devise a social media strategy
  • Liaising with agencies to confirm recruitment requirements
  • Management of external job posts + LinkedIn
  • Working with managers to ensure the application tracking system is kept up to date
  • Scheduling interviews + liaising with candidates to confirm attendance
  • Administering Talent Q profiling
  • Producing contracts of employment + offer letters for sign off
  • Complete + manage reference checks
  • Organise inductions + make sure all new starters are all set up + get a great Ella’s welcome


Look after our internal talent (Learning + Development)

  • Support the HRD to devise + implement our annual costed training + development plan working with the HRM to reflect wider organisational needs e.g. Wellbeing calendar
  • Oversee the training tracker to ensure records are kept up to date
  • Ensure all training requirements are sourced + booked
  • Ensure all newbies are booked onto Ella’s Academy


Creating an internal love brand for our Buddies (Employee Engagement + Wellbeing)

  • Work with the HRM to deliver our engagement survey (Talk to Buddy) aiming for 100% completion rates
  • Support the HRM + FM to ensure all wellbeing events are scheduled + booked
  • Promote Open Blend as appropriate + ensure all users are confident + set up to undertake sessions


Our People System

  • Take responsibility for our HR information system, PeopleHR; ensure that all data is current; be the main point of contact for any technical queries from across Ella’s
  • Setting up newbies on to our systems + processing all leavers
  • Assist managers with any queries/stats/questions about our people demographics + produce monthly management reporting information
  • Manage our appraisal process (My Big Chat and My Little Chat) content + process to ensure effective + timely completion
  • Analyse performance data to provide information of performance trends + suggest solutions


HR Projects

  • Payroll administration support
  • Work with the rest of the Happies team, + engage relevant team members, along the journey to ensure projects are fully aligned to the business + our mission
  • Ordering value awards, maternity vouchers + flowers
  • Managing our central Happies inbox answering any general queries
  • Support note taking in meetings
  • General letters
  • Supporting specific HR projects e.g. Handbook + Policy updates


You will need:

  • Strong HR administration + recruitment experience
  • Strong attention to detail, super-duper organisation skills with a logical/methodical approach
  • Fantastic communication skills
  • Absolute discretion regarding employee issues + data
  • A working knowledge of current employment law would be useful
  • Strong knowledge of + experience of using MS Office applications
  • Demonstrable ability to live and breathe our values: We Want to Win, We’re Business Minded, We’re Childlike, We Think Differently, We’re Good to Each other

And what you’ll get in return:

  • Bucket loads of training and development, supporting your career pathway
  • Competitive salary
  • A Box of Treats, including private medical, dental, pension, life assurance, 25 days holiday and the ability to buy more, high street discounts, a yummy breakfast every morning, pamper days, Give It A Go days… to name but a few!
  • A really awesome place to come to work every day… our beautiful Barns in the Oxfordshire countryside

Want to apply?

Please click here to complete our application form. You’ll be asked to upload your CV + a short note all about why Ella’s Kitchen, and this role, is the perfect next step for you. We will be reviewing applications as we receive them so we recommend submitting your application as soon as possible! Good luck!

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